Highlighting is a standard job in Microsoft Phrase, which permits readers to shortly discover particular phrases or phrases. If the textual content happens ceaselessly, it might be tedious and pointless to manually spotlight all situations. On this article, I will present you two methods to spotlight repetitive textual content: use Phrase’s “Discover and Exchange” and “Discover” choices. Each are efficient instruments for revising surrounding textual content slightly than making a blanket change. Each are simple to do – however include some limitations.

I exploit (desktop) Microsoft 365, however you should use earlier variations. You possibly can work along with your doc or obtain the straightforward demo .docx file.

What’s the shortcut to spotlight sure phrases?

The keyboard shortcut for Discover and Exchange is Ctrl + H on Home windows or Command + F on Mac.

Learn how to spotlight in Phrase with Discover and Exchange

To spotlight in Phrase, go to the Exchange menu on the Dwelling bar. Utilizing the shortcut or choosing the menu will open the Discover & Exchange field. Seek for the phrase you wish to spotlight within the Search subject. Deciding on “Discover Subsequent” will spotlight the phrase within the doc.

After highlighting it, you’ll be able to shortly evaluate your doc and make updates as wanted. The spotlight will keep in place till you take away it. You possibly can even save the highlights.

Nonetheless, all this fast highlighting has its limits:

• In case you spotlight one other phrase or phrase—whatever the spotlight colour you utilize—Phrase will take away the outcomes of the Spotlight All job.
• In case you take away the spotlight from any of the highlighted situations, Phrase will take away all of them.

Now let’s do the identical factor by means of Discover within the navigation panel.

SEE: Microsoft Phrase usually autoformats an em sprint, however there are methods to manually insert an em sprint.

Learn how to spotlight in Phrase with Discover

There may be multiple strategy to spotlight repeating textual content, and you will wish to be conversant in each.

Totally different strategies may go relying on the model of Phrase you’re utilizing. For now, we’ll use the Discover choice, however you’ll be able to skip selecting a spotlight colour as a result of Phrase will override the setting. The next can spotlight textual content in older variations of Phrase:

1. Click on Discover within the Modifying group or press Ctrl+F to open the Navigation panel.
2. From the Textual content drop-down menu, choose Choices, verify the Mark All setting, and click on OK.
3. Within the textual content management, enter the chosen phrase (on this case, “video”) and press Enter. Phrase will routinely spotlight all circumstances.

The identical caveats apply as earlier than when attempting to work with subsequent highlights. Moreover, whenever you shut the navigation pane, all highlights disappear. For that reason, I discover this selection much less versatile, however for those who work within the Navigation panel for different causes, it really works properly.

Spotlight textual content in Phrase for net

In Phrase for an online browser, use the identical keyboard shortcuts (Ctrl + H on Home windows or Command + F on Mac) as above to open the Search sidebar within the Navigation part. Typing a phrase or character within the search field will spotlight it within the physique of the textual content. On the facet of the search bar are settings that may solely spotlight complete phrases or match circumstances.

How can one simply establish and change duplicate phrases in a Microsoft Phrase doc?

As soon as phrases are chosen utilizing Discover, Exchange can be simple to identify. The Exchange and Exchange All buttons sit on the backside of the Discover and Exchange menu in up to date variations of the Phrase software, or subsequent to Discover within the Navigation tab within the browser model. Insert the phrase you wish to change the highlighted textual content with and choose Exchange to make one change or Exchange All to use the change to your entire doc.

Megan Crouse up to date this text in January 2025.