Digital asset administration templates are nice for file storage, group, crew collaboration, and model management. Whether or not you’re working by your self or with a crew, centralized belongings make it simple for everybody to seek out what they want.

Listed below are the perfect templates for various instruments and use circumstances.

monday.com: A digital asset administration template with built-in crew collaboration

monday.com is a good mission administration system for small and mid-sized groups. The free plan comes with simply two seats, which is sufficient to strive it out however restricted in comparison with different suppliers.

To get probably the most out of this DAM template, you’ll possible have to improve to a paid plan.

Template options: 

• Embed recordsdata from Figma, Google Workspace, and extra.
• A whole bunch of automation capabilities.
• Model historical past monitoring of each file.
• Superior filtering and sorting.
• Desk, Kanban, chart, and file views.

Extra on monday.com: monday.com Overview | monday.com vs Jira | monday.com vs. Notion.

I like this template as a result of it centralizes your artistic belongings, making it simple for advertising and gross sales groups to rapidly discover what they want. It’s also possible to retailer a number of variations of every file, so you may swap between totally different variations of the identical file if you should.

Not solely does this assist maintain issues organized, it additionally ensures everybody on the crew is utilizing the suitable recordsdata.

Nonetheless, the perfect half about monday.com is that you would be able to handle the creation course of of recent belongings from the identical platform. You’ll be capable of tag crew members if you want a brand new artistic, and you may handle the workflow utilizing process dependencies, automations, and notifications.

The template makes it simple to kind by file kind (like picture or video), class, proprietor, standing, or every other customized fields you resolve so as to add.

Regardless of being highly effective and versatile, this digital asset administration template is extremely simple to make use of. It takes just some minutes to arrange and general feels very intuitive.

Wrike: A digital asset administration template for companies

Wrike is a strong mission administration system particularly for companies, freelancers, and service-based companies that deal with shoppers. It’s a extremely scalable answer for managing belongings, requests, and model management throughout dozens and even a whole lot of shoppers.

There’s a beneficiant free plan that helps limitless customers and exterior collaborators. Nonetheless, you’ll have to improve for visitor approvals and third celebration integrations.

Template options: 

• Dynamic consumption request types.
• Simply group digital belongings into folders and tasks.
• Constructed-in workflow administration capabilities.
• Handle the creation of digital belongings in your shoppers.
• Add key phrases and metadata to digital belongings.

Extra on Wrike: Wrike Overview | Wrike vs monday.com | Wrike vs. Smartsheet.

First, you’ll be capable of arrange totally different folders for your whole artistic belongings. You may create a folder for every shopper after which sub-folders for particular tasks or you may set up it nevertheless you’d like.

From there, Wrike allows you to customise dynamic consumption types. When a shopper wants one thing, they’ll fill out and also you’ll robotically get a process assigned to the correct individual.

Say you desire a particular individual in your crew to deal with video requests for a particular shopper. Possibly you additionally need another person to deal with branding parts like logos, shade schemes, and font selections.

This setup makes it extremely simple with out lengthy e mail threads backwards and forwards.

And since Wrike is a mission administration system, you’ll be capable of monitor requests from begin to completion, set due dates, go away feedback, and tie every thing collectively.

Knack: An no-code template for project-based belongings

Knack is a no-code app builder that’s a reasonably new participant on this house. It really works effectively in the event you’re presently utilizing a spreadsheet to handle digital belongings, however you’re prepared for an improve or want a greater strategy to keep organized.

Sadly, Knack doesn’t provide a free plan.

However you may strive any plan with a 14-day trial. And in contrast to different suppliers, Knack doesn’t cost per person, making it extremely inexpensive at the same time as your crew grows.

Template options: 

• Entry management options.
• Asset tagging to categorize content material.
• Full visibility enhancing capabilities for admins.
• Join information to particular customers.
• Keep model histories of all belongings.

As a result of Knack is constructed utilizing databases, it’s extremely versatile. This template makes it simple to arrange belongings by mission, however you may simply adapt it to arrange them nevertheless you’d like.

Nonetheless, organizing by mission is good as a result of every thing’s simple to seek out. Engaged on a particular mission? You realize precisely the place to go to see the entire belongings accessible, obtain the one you wish to use, and get again to work.

This additionally means there’s no confusion when you have related belongings being utilized in alternative ways for various tasks.

The template affords versioning, customized tagging, and seamless collaboration between groups. It’s also possible to designate mission managers and customise admin controls — additional advancing the project-centric method.

My solely criticism is that Knack’s interface feels slightly clunky in comparison with different choices.

Airtable: A sophisticated template for managing a number of manufacturers and sub-brands

Airtable is a sophisticated database platform that’s extremely scalable, versatile, and highly effective. It really works equally to Knack, with databases being the muse of every thing. Very like a spreadsheet, this method works rather well for asset administration.

Plus, Airtable has a strong free plan with as much as 5 editors, 1,000 information per base, and 100 month-to-month automation runs.

That is greater than sufficient to check it out and smaller groups can keep on the free plan for some time.

Template options: 

• Customized asset request types.
• View and handle all excellent asset requests.
• Arrange belongings by model and subbrand.
• Granular utilization and permission restrictions.
• Kind and filter by format, key phrase, circumstances, and extra.

Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable vs. monday.com.

This template works effectively for bigger libraries and belongings with strict utilization pointers. Nonetheless, you may simply take away, edit, or add fields to make it be just right for you.

If you happen to’re a big media firm, for instance, you will have a guardian firm that owns a number of web sites, magazines, and different digital properties. This Airtable template makes it simple to maintain every thing separate whereas imposing common model requirements throughout the board.

The setup additionally helps simplify issues when you have model managers or content material creators working throughout your whole portfolio of manufacturers.

It eliminates confusion and ensures they use the correct recordsdata for the suitable tasks.

With pre-configured tags, you’ll be capable of mark recordsdata for inside use solely, which is a pleasant function if you wish to guarantee some belongings aren’t accessible to exterior customers.

The most important disadvantage of Airtable is its complexity. Whereas you can begin utilizing this template in just a few clicks, you’ll possible wish to customise it. In spite of everything, that’s the true energy of Airtable. Having the ability to customise and the truth that there are a dozen alternative ways to do every thing could make getting began really feel like a problem.

However when you’re up and working, it’s pretty simple for daily use.

Stackby: A easy template for categorizing digital belongings

Stacbky seems to be and feels rather a lot like Airtable as a result of it’s — it’s constructed on relational databases, making it good for managing digital belongings as effectively. Nonetheless, Stackby is newer and fewer developed, leading to a cheaper price.

It’s solely free for people and small groups with just a few limitations, however you’ll get rather a lot additional on the free plan than you’d with Airtable.

Total, it’s an amazing alternative in the event you don’t want Airtable’s superior options and wish to save.

Template options: 

• Up-to-date standing of each asset.
• Skill to connect asset recordsdata.
• Group belongings by subject or mission.
• Gallery view of all belongings.
• Automated notifications about modifications, due dates, and many others.

Stackby’s digital asset administration template is a good stepping stone in the event you’re presently utilizing a shared Google Workspace folder or Dropbox account to share recordsdata. It’s easy sufficient that it doesn’t really feel overwhelming but versatile sufficient to make sure you received’t have to improve to one thing higher later.

Every asset has its personal identify, file kind, subject, and related collaborators. You’ll additionally be capable of monitor standing, language, final up to date date, and extra.

Out of the field, it has nearly each subject you’ll want. However you may simply add new ones, edit present ones, or take away these you don’t want. On high of that, you may kind and group belongings nevertheless you’d like, whether or not that’s by standing, date, or file kind.

This template additionally comes with a database for monitoring tasks. That is good as a result of it permits you to tie belongings to tasks.

Not solely will you be capable of monitor asset statuses, you’ll additionally be capable of see all belongings that belong to a selected mission in a single place. No extra looking or digging by way of dozens of folders to seek out what you want.

Stackby’s search function isn’t as superior as different platforms, however it’s there in the event you do find yourself needing assist discovering one thing.

Softr: A customizable template optimized for the tip person

All of the instruments we’ve lined up to now are extremely customizable however that may make for a complicated expertise for the tip person. In plenty of circumstances, they’ll be capable of transfer columns round, delete information, and probably make errors that would break your complete system.

Softr is totally different. It allows you to construct an interactive person interface on high of your information.

The tip person can see and work along with your information however they received’t have entry to every thing or be capable of change how your information is structured.

It really works rather well for customized CRMs, stock monitoring methods, mission administration functions, digital asset administration instruments, and different varieties of enterprise apps in the event you’re keen to take the time to be taught it.

Softr has a free plan for one app and as much as ten customers. It’s greater than sufficient to get began with the template beneath and take it for a take a look at drive.

Template options: 

• Superior search and filtering system.
• Absolutely responsive design from net and cell units.
• Customized asset request types.
• Customized person permissions.
• Free for as much as 5 customers.

As talked about, this template goes on high of your present information, so that you’ll have to have a database created with one of many instruments Softr integrates with (Airtable, Google Sheets, monday.com, and many others.).

From there, your crew can use Softr so as to add new belongings, edit present belongings, obtain recordsdata, create new variations, and extra with out entry to your underlying information. This provides you full management and adaptability over how your customers view and work together along with your belongings.

You’ll get modular entry controls, too. This may be helpful for managers vs workers, shoppers vs inside customers, freelancers, and even individuals who work on one or two tasks at a time.

The template is a good place to start out however is extremely customizable, letting you create nearly any form of workflow you’d like.

The most important draw back? It’s arduous to be taught and it may take a very long time to get every thing arrange.

Are you able to handle digital belongings with Excel, Phrase, or a PDF file?

It might work okay at first however I don’t suggest it long-term. Particularly in the event you’re working with a crew. You received’t get any collaborative options nor will you truly be capable of retailer something.

At finest, you’ll be capable of add a hyperlink to the asset, however you’ll should retailer it some place else. This received’t actually work for model management, approval flows, or something like that. It’s actually extra of a listing of belongings, which affords no further advantages vs utilizing a folder in Google Drive or Dropbox.

Relatively than a spreadsheet that received’t work, I made a decision to incorporate a template that’ll assist you to resolve in the event you want a full digital asset administration system.

In lower than 5 minutes, you’ll know in the event you want a full system. All it’s important to do is reply every query with a sure or a no. It robotically provides up your rating.

However the calculations aren’t so simple as “every sure reply equals 5 factors”. It’s weighted primarily based on significance and the worth {that a} full system will deliver in numerous conditions. For instance, having a chosen finances is necessary, however not as necessary as needing model management.

If you happen to rating over 25 factors, there’s a great likelihood a DAM answer will add plenty of worth and assist streamline asset administration.

What’s the distinction between a digital asset administration template and DAM software program?

Digital asset administration templates work with varied varieties of instruments you could already be utilizing, like mission administration software program, on-line collaboration options, relational database platforms, and enterprise app builders.

Digital asset administration software program, then again, exists solely for managing belongings.

In different phrases, templates make different varieties of instruments work — devoted software program has each bell and whistle you could possibly ever want, like inside storage, metadata monitoring, and different superior options.

Most companies get by simply tremendous utilizing a template, particularly in the event you’re simply beginning to care about having extra visibility into your belongings.

That is usually truly most popular as a result of it’s simpler to combine into your present processes and workflows.

Bigger companies or these managing a whole lot or 1000’s of belongings with granular permission necessities and model management will possible want (and have the finances for) devoted software program as an alternative.

The way to set up your digital belongings

Whether or not you’re utilizing a template or full-blown software program, you need to be capable of add tags, classes, and different data to every asset so it’s simple to seek out what you want.

Some groups favor organizing by mission, others could have separate classes for model belongings, social media content material, and featured photos for weblog posts. Businesses could favor organizing by shopper and having sub folders nested inside.

Most templates and devoted instruments allow you to add customized fields to maintain monitor of no matter data you want. This might embrace issues like:

• File kind.
• Subject.
• Standing.
• Venture.
• Date uploaded.
• Date final edited.
• Homeowners or collaborators.
• Model.
• Consumer.
• Utilization rights.
• Group or division.
• Model quantity.
• Key phrases or tags.

The extra data you retain monitor of, the longer it takes so as to add new belongings. Nonetheless, extra granular particulars makes it simpler for everybody to seek out what they want.

As you may see, there are plenty of choices — you will have to strive just a few to see what works finest.